HR Shared Services - #1696038

HR Shared Services Administrator
Contract: Fixed-term, 12 months
 
Our client are currently seeking a highly organised and detail-oriented HR Shared Services Administrator to join their team in Glasgow. Our client is offering a hybrid working model (2 days in the office per week). This role plays a key part in supporting their UK HR operations, while also contributing to processes across their wider EMEA region. Working as part of a collaborative and service-focused team, you will deliver high-quality support across the full employee lifecycle, ensuring compliance with policy and process, and delivering an exceptional employee experience.
 
Key Responsibilities:
 
Employee Lifecycle Support:

• Accurately administer changes to terms and conditions of employment, ensuring appropriate authorisation and updates across HR systems and employee records.


• Manage employee benefits administration, including updates to the UK Flexible Benefits system.


• Complete employment verification requests and oversee the probation process.


• Administer absence and family leave policies using the MyHR absence management tool.

 
Onboarding & Offboarding:

• Partner with the Resourcing team to deliver a seamless onboarding experience.


• Schedule and coordinate interviews as required.


• Process leaver information and liaise with employees and line managers regarding holiday calculations for payroll.


• Maintain accurate data in MyHR (Oracle), including new starters and cross-border transfers.


• Liaise with third-party providers for pre-employment checks and immigration documentation.


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Payroll Preparation:

• Maintain the payroll input tracker to ensure timely and accurate processing of starters, leavers, contractual changes, and benefits.

 
Wider HR Team Support:

• Assist with procurement and vendor management.


• Support Reward and HRIS teams with cyclical activities and UAT (user acceptance testing).


• Provide admin support to Talent & Development and Diversity, Equity & Inclusion initiatives.

 
About You:

• Experience in HR administration, with knowledge of the full employee lifecycle.


• Confident communicator, able to explain policies and processes clearly.


• Highly organised, detail-oriented, and able to manage multiple tasks effectively.


• Strong working knowledge of Microsoft Office (Word, Excel, Outlook).


• Experience with HR systems essential – Oracle knowledge highly desirable.


• Understanding of data protection and confidentiality requirements.


• Flexible, collaborative and open to change.


• Passionate about delivering a positive and professional employee experience.

 
What They Offer:

• Competitive salary (£28,000–£30,000)


• Annual bonus and pension scheme


• 25 days annual leave, plus the option to buy 5 additional days


• Private medical cover


• Life assurance


• Employee Share Purchase Plan


• Subsidised gym membership


• Cycle to work scheme


• Employee assistance programme


• 1 day annual charitable leave


• Supportive and inclusive working culture