Programme team coordinator - #1698678

Do you have proven experience in resource coordination, HR coordination, or project support?

Are you proficient in all Microsoft suites including Excel, Word and Outlook?

Do you have previous experience in working in a Portfolio, Programme and Project environment?

Due to the secure nature of this project, selection restrictions in relation to UK residency and nationality will apply.?

If so, read on for further details!

The Opportunity

Our client is currently seeking a proactive Team Coordinator, you will work closely with the Programme Management team and Resource Manager to maintain staff trackers and forecasts, ensuring resource allocation and management. You will play a key role in tracking timesheets, leave, absence, and hours worked, while also addressing recruitment needs across our team. You will act as the main point of contact for Programme to the Resource Manager. Additionally, you will assist in maintaining the SAL register in collaboration with the Security Manager.

The position will be based in Glasgow, on a hybrid basis (2 days home, 3 days office). This is a Contract role and has been deemed inside IR35 12 months.

Your duties and responsibilities will be

• Maintain and update staff trackers and forecasts to ensure resource availability aligns with Programme demands.


• Monitor and review timesheets, ensuring accuracy in reporting hours, leave, and absence for all team members. Managing diaries and availability during absences and leave.


• Work with the Security Manager to maintain and update the SAL register.


• Work with Line Managers to identify training needs across the team.


• Organise and schedule training sessions and workshops.


• Maintain accurate training records, including certifications and evaluations, ensuring compliance with project requirements.


• Generate regular reports on staffing metrics, and recruitment progress for management review.


• Work collaboratively with the colleagues across the team to identify improvement opportunities.


• Support LFE activities for your project(s) – helping to capture and share relevant LfE from and across your project(s).

You will have the following qualifications and experience

• Proven experience in resource coordination, HR coordination, or project support.


• Strong organisational skills.


• Proficient in all Microsoft suites including Excel, Word and Outlook.


• Excellent communication and interpersonal skills.


• Ability to work collaboratively in a team environment and manage multiple priorities effectively.

It's great if you also have the following

• Experience in working in a Portfolio, Programme and Project environment.

The setting for the role

Risks and Hazards are in line with working on a nuclear licenced site. These can include, nuclear fuel, radiation, chemicals and gasses, high voltage equipment, moving vehicles, flammable materials, high pressure circuits, steam, high noise and vibration levels. A full site induction will be provided and all safety requirements must be adhered to when entering the site.

Get in touch now

If you're seeking a new opportunity to join a leading engineering contractor at the forefront of cutting edge nuclear solutions and have the skills and experience our client desires then apply now or contact Louis Wellings via LinkedIn.

Millbank Holdings Ltd is an equal opportunities employer and respects diversity. We welcome applications from all suitably qualified persons who are eligible to live and work in the UK.

Millbank is proud to be a member of the ‘Disability Confident Scheme’. Millbank operates as an Employment Agency and Business.