Space Planner & Moves Coordinator - #1754094
ISS Facility Services UK
Space Planning & Moves Coordinator Location: Central Scotland (occasional overnight stays required) The Space Planning & Move Co-Ordinator role includes but not limited to the following tasks: 1.
Make sure to read the full description below, and please apply immediately if you are confident you meet all the requirements.
Delivering space planning rearrangements.
2.
Planning and implementing move projects, tasks, and move layout designs.
3.
Managing day-to-day small moves, office reconfigurations, and new furniture requests.
4.
Generating tasks and requests for maintenance or services that are related to moves.
5.
AutoCad Experience is essential Qualifications / Experience: TECHNICAL EXPERTISE / KNOWLEDGE / QUALIFICATIONS The core skills required of all resources are space planning, stakeholder engagement and contractor management, move management and knowledge of the building regulations in relation to office design.
Interior Design or architectural skills will be an advantage but not essential.
Operational · Build strong relationships with the Stakeholders and Project managers to gain a knowledge of coming works.
- Schedule works to provide best value for the client and customer
- Keep Moves tracker document up to date at all times
- Ensure that PO’s are raised and tracked before work takes place
- Provide regular updates on workload and pipeline works to the MAC & Space Planning manager.
- Monitor workloads and report when resource is over or under utilised
- Process management for MAC, including maintaining all processes within a live system.
- Liaising with Delivery Managers and vendors
- Ensure all completion documentation is in place and filed following completion of projects
- Attend weekly coordination and scheduling meetings and be comfortable presenting updates
- Approval of e-permits, access permits, and contractor RAMS for small works Managing Risks/ Opportunities and Issues
- Analysing all significant risks and making recommendations or initiating corrective action as appropriate.
Sign off gatekeeper
- Ensuring that all works have financial approval before added to the schedule of works list
- Track direct costs, as well as ISS costs Client Relationships
- To maintain day to day contact with Client representatives / stakeholders to review and resolve operational matters.
- To respond rapidly to short term operational issues
- Provide regular updates and management information on financial issues.
Safety/Environment · To bring to the teams’ attention any safety issue.
· To conduct day to day operations with due regard to environmental standards, legislation, and regulatory requirements.
Quality · To ensure that the highest quality standards are applied in all areas of day-to-day activity in order to satisfy and maintain ISS defined standards and the requirements of external quality verification.
Experiences:
- Demonstrate experience in the use of Computer Aided Design (CAD) Auto Cad software
- Demonstrate experience in delivering space planning rearrangements.
- Demonstrate an understanding of Building Regulations
- Demonstrate experience in managing financial tracking and operations
- Demonstrate experience of estimating project costs, and presenting high quality cost documents to customers
- Demonstrate experience of managing and coordinating move projects
- Demonstrate IT literacy capability for software application with full literacy with Microsoft Office suite including Teams.
· Demonstrate experience of managing time to deliver quality information to stakeholders.
Attributes: · Excellent communicator.
- Full Driving License
- CAD
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