Subcontracts Administrator - #1770880

Job Summary We are seeking a Subcontracts Representative who will be responsible for mildly complex subcontract development and/or administration in support of proposal and/or project requirements within the Subcontracts Group

You will be responsible for administering/supporting with our Subcontracts Field Management process

This is an ideal opportunity for a candidate with strong administration skills who has preferably worked in a subcontracts support role. This experience can be gained from within any sector, including construction, retail, manufacturing or FMCG

This role is Glasgow based in our city centre office, where we operate a hybrid working model

Key Responsibilities General:

Assigned mildly complex subcontracts

Files appropriate record documents and follows filing rules

Proficient in the basic functions of applicable software

Subcontract Development Responsibilities (if assigned):

Prepares subcontract related bid documents and bidders list

Conveys basic to moderately complex scoping information to Subcontractors with oversight as needed

Manages the bid evaluation process through the distribution of proposals to evaluators, preparation of the bid tabulation, and collaboration with the team on the evaluation. Makes recommendations for selected bidder(s) and for award

Schedules, coordinates and manages the negotiation process with oversight. Begins to resolve simple and mildly complex commercial terms and conditions exceptions

Coordinates the award and contract conforming process

Ensures subcontractor compliance with Prequalification requirements

Subcontract Administration Responsibilities (if assigned):

Run kick off and progress meetings; draft/issue meeting minutes for assigned subcontracts

Draft/log formal correspondence for assigned subcontracts

Perform Change Management duties for assigned subcontracts

Review and process invoices

Closeout assigned subcontracts

Management Responsibilities Individual Contributor

Preferred Qualifications BA or BS degree in Construction Management, Engineering, Purchasing, Business, Technical or related field preferred. Relevant experience may be substituted for a degree

Preferred skills:

Analytical / organizational skills

Strong communications skills, both written and oral

General computer skills, Microsoft suite

Initiative, self-starter, highly motivated

Attention to detail

Interpersonal, Mathematical and Problem-solving skills

Knowledge of construction disciplines, construction means & methods and construction equipment

Knowledge of commercial terms and conditions

Minimum Qualifications All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations

Work Environment/Physical Demands Normal office/field environment

Includes, but may not be limited to:

Sitting, talking, grasping, hearing, keyboard input, seeing and writing

Reaching, kneeling, lifting, stooping, crouching, walking, and standing for extended periods of time

Ability to travel

Willing to relocate

Competencies Manages complexity

Balances stakeholders

Communicates effectively

Decision quality

Manages conflict

Salary Plan PCR: Procurement

Job Grade 002



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