Executive Administrator - SEC Glasgow - #1771365
Medirest Signature
Date: 12 hours ago
City: Glasgow
Contract type: Full time
Work schedule: Full day
Executive Administrator - Glasgow SEC
£32,000 per annum plus benefits
At Levy, we're proud to be the official catering partner for The Scottish Event Campus. We pride ourselves on providing an exceptional customer experience for every visitor to the venue
The campus comprises of the SSE Hydro, the SEC Armadillo and the SEC Centre. We enjoy an enviable reputation as one of Europe's most prestigious venues with the SSE Hydro consistently ranked in the top 3 busiest venues in the world by attracting over 1.1 million visitors each year
About the role:
As Executive Administrator at SEC Glasgow, you'll provide vital support to the Venue Director, helping to drive the smooth operation and strategic success of our world-class venue. In this fast-paced, high-profile role, you'll manage key administrative tasks, coordinate projects, and act as a central point of contact for internal and external stakeholders
Your attention to detail, discretion, and ability to anticipate needs will be essential in enabling the Director to focus on high-level priorities. If you're highly organised, proactive, and thrive in a dynamic environment, this is your opportunity to play a key role at the heart of Scotland's premier events campus
Duties:
Provide high-level executive support to the Venue Director, including complex calendar management, travel arrangements, meeting preparation, and communication handling
Act as the primary liaison for the Venue Director, ensuring clear and professional communication with internal teams and external stakeholders
Manage and maintain organised filing systems and handle sensitive information in compliance with data protection regulations
Maintain accurate personnel records, support onboarding/offboarding processes, and ensure compliance with employment policies
Coordinate all aspects of Super Suite bookings, including client inquiries, payments, contracts, ticketing, and record-keeping
Support venue-wide projects with administrative coordination, timeline tracking, research, and stakeholder liaison
Oversee daily office operations for the Director's office, including supplies, equipment, facility coordination, room bookings, and required logs
Plan and execute internal and external meetings and events, managing venues, catering, materials, and on-site logistics
Who you are:
Proven experience in office administration, ideally within a venue or events environment
ProficiencyinMicrosoftOfficeSuiteandrelevantadministrativesoftware
Excellentorganizational,multitasking,andtime-managementskills
Strongverbalandwrittencommunicationabilitieswithprofessionalinterpersonalskills
Highattentiontodetailandaccuracyindocumentanddatamanagement
Abilitytoworkindependentlyandcollaborativelyinafast-pacedsetting
Discretionandprofessionalisminhandlingconfidentialinformation
Positive, proactive attitude with adaptability and a commitment to continuous improvement
Benefits:
Healthcare & Wellbeing - Medicash health benefits (including dental, mental health & optical for you and up to 4 children), free annual health check with Aviva Digicare, discounts at Nuffield Health & Pure Gym, and access to our Employee Assistance Programme
Exclusive Perks & Discounts - Save on entertainment (up to 55% off cinema tickets), shopping (up to 15% off), Vodafone plans, and travel with top providers such as TUI & Expedia
Workplace Benefits - Meals on duty, pension scheme, life assurance, and professional subscriptions paid
Leave & Family Support - 23 days + bank holidays, your birthday off, extra leave after maternity return, a day off for your baby's 1st birthday, and a holiday purchase scheme
Career & Financial Support - Ongoing training & development, career pathways, financial wellbeing programme, and preferred rates on salary finance products
Who are Levy?
Levy, part of Compass Group, known for delivering exceptional food, drink, and hospitality experiences at world-renowned venues such as Wimbledon, Twickenham, and Tottenham Hotspur. Focused on sustainability, diversity, and inclusion, Levy prides itself on using sustainably sourced ingredients and providing outstanding service. The company is committed to achieving Net Zero by 2027, partnering with the British Paralympic Association, and ensuring all team members earn at least the Real Living Wage or London Living Wage
Why Join Us?
At Levy UK & Ireland, we celebrate diversity and foster inclusion, valuing every individual's unique strengths. Our diverse team fuels creativity, innovation, and success. We promote fairness, ensure all voices are heard, and provide equal opportunities for all
We welcome candidates from all backgrounds to join us in creating a supportive, equitable workplace where everyone can thrive and contribute. Together, we achieve greatness
#J-18808-Ljbffr
£32,000 per annum plus benefits
At Levy, we're proud to be the official catering partner for The Scottish Event Campus. We pride ourselves on providing an exceptional customer experience for every visitor to the venue
The campus comprises of the SSE Hydro, the SEC Armadillo and the SEC Centre. We enjoy an enviable reputation as one of Europe's most prestigious venues with the SSE Hydro consistently ranked in the top 3 busiest venues in the world by attracting over 1.1 million visitors each year
About the role:
As Executive Administrator at SEC Glasgow, you'll provide vital support to the Venue Director, helping to drive the smooth operation and strategic success of our world-class venue. In this fast-paced, high-profile role, you'll manage key administrative tasks, coordinate projects, and act as a central point of contact for internal and external stakeholders
Your attention to detail, discretion, and ability to anticipate needs will be essential in enabling the Director to focus on high-level priorities. If you're highly organised, proactive, and thrive in a dynamic environment, this is your opportunity to play a key role at the heart of Scotland's premier events campus
Duties:
Provide high-level executive support to the Venue Director, including complex calendar management, travel arrangements, meeting preparation, and communication handling
Act as the primary liaison for the Venue Director, ensuring clear and professional communication with internal teams and external stakeholders
Manage and maintain organised filing systems and handle sensitive information in compliance with data protection regulations
Maintain accurate personnel records, support onboarding/offboarding processes, and ensure compliance with employment policies
Coordinate all aspects of Super Suite bookings, including client inquiries, payments, contracts, ticketing, and record-keeping
Support venue-wide projects with administrative coordination, timeline tracking, research, and stakeholder liaison
Oversee daily office operations for the Director's office, including supplies, equipment, facility coordination, room bookings, and required logs
Plan and execute internal and external meetings and events, managing venues, catering, materials, and on-site logistics
Who you are:
Proven experience in office administration, ideally within a venue or events environment
ProficiencyinMicrosoftOfficeSuiteandrelevantadministrativesoftware
Excellentorganizational,multitasking,andtime-managementskills
Strongverbalandwrittencommunicationabilitieswithprofessionalinterpersonalskills
Highattentiontodetailandaccuracyindocumentanddatamanagement
Abilitytoworkindependentlyandcollaborativelyinafast-pacedsetting
Discretionandprofessionalisminhandlingconfidentialinformation
Positive, proactive attitude with adaptability and a commitment to continuous improvement
Benefits:
Healthcare & Wellbeing - Medicash health benefits (including dental, mental health & optical for you and up to 4 children), free annual health check with Aviva Digicare, discounts at Nuffield Health & Pure Gym, and access to our Employee Assistance Programme
Exclusive Perks & Discounts - Save on entertainment (up to 55% off cinema tickets), shopping (up to 15% off), Vodafone plans, and travel with top providers such as TUI & Expedia
Workplace Benefits - Meals on duty, pension scheme, life assurance, and professional subscriptions paid
Leave & Family Support - 23 days + bank holidays, your birthday off, extra leave after maternity return, a day off for your baby's 1st birthday, and a holiday purchase scheme
Career & Financial Support - Ongoing training & development, career pathways, financial wellbeing programme, and preferred rates on salary finance products
Who are Levy?
Levy, part of Compass Group, known for delivering exceptional food, drink, and hospitality experiences at world-renowned venues such as Wimbledon, Twickenham, and Tottenham Hotspur. Focused on sustainability, diversity, and inclusion, Levy prides itself on using sustainably sourced ingredients and providing outstanding service. The company is committed to achieving Net Zero by 2027, partnering with the British Paralympic Association, and ensuring all team members earn at least the Real Living Wage or London Living Wage
Why Join Us?
At Levy UK & Ireland, we celebrate diversity and foster inclusion, valuing every individual's unique strengths. Our diverse team fuels creativity, innovation, and success. We promote fairness, ensure all voices are heard, and provide equal opportunities for all
We welcome candidates from all backgrounds to join us in creating a supportive, equitable workplace where everyone can thrive and contribute. Together, we achieve greatness
#J-18808-Ljbffr
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