HR Assistant - #1787651

HR Assistant

OA are recruiting for an HR Assistant to join our client’s highly successful and growing team.

The role involves administrative support, including data entry, filing, updating policies, researching regulations, and maintaining employee records.

With guidance from the HR Administration Manager, the role includes providing HR advice on key matters like maternity/paternity/adoption and return-to-work meetings.

The ideal candidate is trustworthy, organised, has strong administrative skills, and is eager to learn.

Location: Glasgow

Hours: Monday to Friday, 9 AM - 5 PM, fully office-based. Hybrid working available after successfully completing a six-month probation period. On occasion travel will be involved, visiting different offices.

Salary: £26,000 - £27,000 – depending on experience

HR Assistant - Benefits:

• Holiday Entitlement: 20 days (Increasing by 1 day per year for each completed year of service, up to a maximum of 25 days)
• Private Pension
• Voluntary Private Medical Health Insurance – Upon a successful probation period
• Train Season Ticket Loan (interest free)
• Free eye tests
• Free CII support, memberships, course entry & exams booked (subject to agreement)
• Cycle to work scheme

HR Assistant - Key Responsibilities:

• Handle HR admin tasks, including resource assessment, procedures, benefits, standard letters, and legislation.
• Keep HR updated on legislation from ACAS and government sources.
• Advise employees and managers on HR matters (e.g., maternity/paternity leave).
• Conduct return-to-work interviews.
• Update the staff handbook.
• Manage HR-related admin and communication with management.
• Respond to employee and manager queries, encouraging use of line managers.
• Administer the cycle-to-work scheme.
• Request and organise employee references.
• Draft offer letters and contracts (post-approval).
• Ensure contracts and right-to-work documents are returned and checked before onboarding.
• Maintain up-to-date personnel files.
• Raise IT tickets for employment changes.
• Conduct staff inductions.
• Update absence records, flagging concerns.
• Track probation reviews and communicate with managers.
• Assist with DBS checks for senior staff.
• File annual appraisals for HR access.

HR Assistant - Skills and Experience:

• A Human Resources qualification or at least 12 months of HR experience preferred.
• Strong integrity, organisational skills, and ability to meet deadlines independently.
• Proven ability to build and maintain relationships at all levels.
• Excellent interpersonal and communication skills.
• Promote respect and teamwork.
• Skilled in writing effective business communications with a track record of successful implementation.

If you are interested in this position, please apply online with your CV.

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