Defence Nuclear Organisation - Workplace Project Security Officer (PSyO) - #1796770

Glasgow Hub, Kentigern House, Glasgow, G2 8EX

Job Summary

Established in April 2016, the Defence Nuclear Organisation (DNO) delivers nuclear capability to deter threats and protect our nation.

The DNO oversees all defence nuclear business (excluding operations) and is responsible for providing nuclear deterrence; sponsoring the Defence Nuclear Enterprise (all the organisations, programmes and people that sustain the UK’s nuclear deterrent); and advising on UK nuclear policy, planning and international co-operation on nuclear matters.

The UK’s independent nuclear deterrent has existed for over 60 years to deter the most extreme threats to our national security and way of life, and that of our NATO Allies. To ensure that we have a credible and capable nuclear deterrent for as long as the security situation requires, we are building four new nuclear armed submarines – known as the Dreadnought Class – and replacing our nuclear warheads. These renewal programmes will utilise world-leading technology and are a showcase in science and engineering, highlighting the prowess of British industry.

Here at DNO we strongly believe that diversity and inclusion is not only the right thing to do but is also essential for a thriving and successful organisation. We know that diverse teams bring a wide range of perspectives, experiences and ideas, which lead to better decision-making, creativity and innovation. We have a culture where differences are celebrated and our people feel supported, included and empowered. Join us and be part of an organisation that truly values diversity and inclusion and makes a positive impact on the world.

The purpose of this post is to provide two elements of support to the DNO workplace programme. The post is situated within the Corporate Operations Deputy Directorate, supporting the present and future requirements of all areas of DNO.

1 - Provide support to the DNO workplace programme, coordinating and administering project activity to ensure the smooth running and adherence to delivery timelines. The ability to be able to network, develop and manage key stakeholder relationships as well as having a growth mindset are key to successfully delivering in this role.

2 – Responsible for providing effective management of security through the lifecycle of the project or programme through identifying and recording security sensitivities to ensure proportionate protection is implemented to protect Defence/DNE information.

This role has no line management responsibility and will report to the DNO Workplace Programme & Infrastructure Lead.

This post is advertised at 37 hours per week.

Job Description

Project Security Responsibilities – (70%)

• Drafting and updating Security Aspects Letters (SALs) and/or Grading Guides.
• Liaising with the programme/project security stakeholders.
• Identification of security risks/sensitivities and implementation of effective mitigation.
• Advising on the appropriate acquisition strategy from a security perspective.
• Preparation of security inputs to approvals submissions.
• Co-ordination of effective security measures throughout the project.
• Management of information release to third parties and/or overseas.
  
  

Workplace Programme Responsibilities – (30%).

• Project coordination / scheduling
• Secretariat support for Workplace working groups & forums.
• Support with updating project documents – (delivery plan, requirements capture etc).
• Prepare, update, publish and distribute project documentation.
• Work with workplace programme & Infra lead to identify, track and manage risks and issues.
• Project communications and engagement
• Review and refresh FW SharePoint page with latest timelines, RoADs, POCs across the projects.
• Maintaining & updating Stakeholder mapping across the projects, including relationships with internal and external delivery partners.
• React to enquiries from stakeholders, delivery partners and other business areas
• Prepare and facilitate presentations/workshops to update and engage on the project.
• TLB Infra Coordination Support
• Track and manage Infra requirements, planning activity to meet key milestones in Defence Infrastructure Organisation (DIO) Command Infrastructure Delivery Plan (CIDP) process.
• Coordinate DNO internal Infra governance aligned to DIO infrastructure Portfolio Progress Group (IPPG) drumbeat.
  
  

Where business needs allow, some roles may be suitable for a combination of office and home-based working.  This is a non-contractual arrangement where all employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity. Requirements to attend other locations for official business, or work in another MOD office will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details).

Project Security Responsibilities – (70%)

• Drafting and updating Security Aspects Letters (SALs) and/or Grading Guides.
• Liaising with the programme/project security stakeholders.
• Identification of security risks/sensitivities and implementation of effective mitigation.
• Advising on the appropriate acquisition strategy from a security perspective.
• Preparation of security inputs to approvals submissions.
• Co-ordination of effective security measures throughout the project.
• Management of information release to third parties and/or overseas.
  
  

Workplace Programme Responsibilities – (30%).

• Project coordination / scheduling
• Secretariat support for Workplace working groups & forums.
• Support with updating project documents – (delivery plan, requirements capture etc).
• Prepare, update, publish and distribute project documentation.
• Work with workplace programme & Infra lead to identify, track and manage risks and issues.
• Project communications and engagement
• Review and refresh FW SharePoint page with latest timelines, RoADs, POCs across the projects.
• Maintaining & updating Stakeholder mapping across the projects, including relationships with internal and external delivery partners.
• React to enquiries from stakeholders, delivery partners and other business areas
• Prepare and facilitate presentations/workshops to update and engage on the project.
• TLB Infra Coordination Support
• Track and manage Infra requirements, planning activity to meet key milestones in Defence Infrastructure Organisation (DIO) Command Infrastructure Delivery Plan (CIDP) process.
• Coordinate DNO internal Infra governance aligned to DIO infrastructure Portfolio Progress Group (IPPG) drumbeat.
  
  

Where business needs allow, some roles may be suitable for a combination of office and home-based working.  This is a non-contractual arrangement where all employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity. Requirements to attend other locations for official business, or work in another MOD office will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details).

Person specification

Essential Qualifications

• Security professional training or equivalent professional experience.
  
  

Essential Skills

• Experience within a project security profession.
• Applied experience working in a project environment or role.
• Experience of working with multiple stakeholders.
• Competent in using O365 tools to manage projects.
  
  

Desirable Qualifications

• Level 4 Protective Security Advisor Qualification or willingness to undertake within 12 months of taking up post.
  
  

Desirable Skills

• Experience of managing risk.
• Self-motivated and ability to work independently.
  
  

This post is classed as ‘Reserved’ as per the Civil Service Nationality Rules. For further information please see the attached documents.

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Changing and Improving
• Leadership
• Managing a Quality Service
• Delivering at Pace
  
  

We only ask for evidence of these behaviours on your application form:

• Communicating and Influencing
• Changing and Improving
• Leadership
  
  

Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Benefits

We truly believe that the MOD is a great place to work, and we offer a unique employee experience. We want to ensure that every single employee feels appreciated & fairly rewarded and offer the following additional benefits:

• Learning and development tailored to your role and broader skill development, enabling you to build a long-term career in your chosen area. Where appropriate there will be offers of training under our apprenticeship schemes.
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• 25 days annual leave rising to 30 days upon completion of 5 years’ service
• Cycle Loan (Advance on Salary)
• Thank You Scheme
• Defence Sports & Recreational Association (DSRA)
• Defence Discount Service
  
  

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates can apply online via the Civil Service Jobs website by completing the application form before the deadline shown. Apply using the Civil Service Jobs apply button, filling in all required details in all sections. Using the Success Profiles link for information on format and style, ensure you provide evidence for all Behaviours and Experience sections requested in the appropriate competency style.

*Please note that not following the appropriate format will mean that you may be unable to reach the required grades for sift or interview*

Candidates will be required to complete an online CV template to include job history, full details of education and qualifications and previous experiences and skills. Please also include any relevant responsibilities and achievements.

Candidates will be required to provide a Personal Statement (500 words max).

At sift, you will assessed against your CV, Personal Statement and the following Behaviours:

• Communicating and Influencing
• Changing and Improving
• Leadership
  
  

If a large number of applications are received then the sift will be based on the behaviour Communicating and Influencing, CV and Personal Statement (500 words) only. However, evidence should be provided against all behaviours requested.

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

At interview, you will be assessed against the following Behaviours:

• Communicating and Influencing
• Changing and Improving
• Leadership
• Managing a Quality Service
• Delivering at Pace
  
  

The requirements for the role have been benchmarked and these will be used to sift all candidates, with those meeting the minimum requirements invited to interview.

Interviews will be conducted over Microsoft Teams

Candidates who are found to meet an acceptable standard at interview but are not successful in one of the advertised posts may be considered for similar roles within the Business Unit.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : DNO Recruitment Team
• Email : [email protected]
  
  

Recruitment team

• Email : [email protected]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].