Transport Fleet Administrator - #2124356

Role: Fleet Administrator 

Location: Glasgow Head Office 

Salary: £25,468.38 per annum  

Contract Type: Permanent 

Shift Pattern: Monday to Friday core hours between 8am to 5pm.

Job Purpose: 

The Fleet Manager role is responsible for effectively managing group fleet activities to maximize vehicle availability, whilst building and maintain upon fleet supplier relationships, managing that their service delivery cost is effective and meets the requirements of the business.   

Key Accountabilities 

• Own and proactively manage all fleet related activity to maximize vehicle availability of c1800 vehicles 
• Manage a team of 6 fleet administrators 
• Maintain and strategically manage all key fleet suppliers, ensure their service delivery cost is effective and meets the requirements of the business 
• Ensure efficient and prompt management of all Fleet Supplier invoices 
• Manage effective process on settling any parking fines in an efficient manner 
• Manage the negotiation and delivery of vehicle replacements to meet the business needs using a blend of long term leased vehicles and shorter term rentals 
• Manage Vehicle change overs in line with effective Starters/Leavers process 
• Provide MI to key stakeholders 
• Ensure Fleet team has effective roles and responsibilities matrix with good communication to wider operational teams 
• Lead the move to a greener fleet providing advice and guidance to the leadership team 
• Manage daily rentals in line with vehicles undertaking repairs 
• Manage Safety & legal compliance of the company fleet 
• Make sure all damage and maintenance repair costs are valid and necessary 
• Manage all fleet relating policies ensuring they are updated and legally compliant 
• Manage the relationship with driver check and ensuring all fleet drivers have been through the process 
• Manage the tracker platform ensuring all vehicles are fitted and monitored as required, supporting the management of bad driving 
• Manage fuel costs and the use and distribution of fuel cards 

Knowledge, Skills and Abilities: 

• Strategic planning and organizational skills 
• Stakeholder engagement at all levels 
• Membership of a fleet professional body 
• Contract & Supplier Management 
• Understanding of vehicle engineering, maintenance and repair