Invoice Administrator - #2181218

Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit an Invoicing Officer for a contract running initially until 31st of March 2027, on a rate of £17.59/hour (PAYE). This role is mainly remote with the odd need to attend their Glasgow office for training/equipment collection.

Responsibilities:

- Responsible for providing a Purchasing Service to staff, when the level of expenditure is greater than financial limits allocated.

- Processing high volume of invoices each month.

- Liaise with colleagues and suppliers to ensure that goods and services are provided as per contracts and within agreed negotiated prices.

- Ownership of the purchase order process. Using the e-procurement module to ensure that all purchase orders raised have been correctly authorised by those holding an appropriate level of financial authority as per the Scheme of Delegated Authorities

- Responsible for ensuring that Purchase Orders raised are for goods or services provided by procurement contracts.

- Assist with the development of future delivery models for provision of Accounts Payable and Purchasing activities.

- Responsible for monitoring the status of orders and the receipting of goods/services to ensure that invoices can be registered and authorised timeously.

- Responsible for the investigation and remediation of all non-matching invoices, by applying the 3-way matching process. Liaising with internal and external stakeholders to reach appropriate resolution.

- Ownership of all invoices received, ensuring timely registration and appropriate account codes have been used to accurately reflect the type of expenditure.

- Prepare corrective journals to ensure that all expenditure posted to the Purchase Ledger is correctly coded to a/c code and Cost Centre.

- Utilising monthly GRN reports, assist the AP/Purchasing Manager to prepare monthly accruals for posting to the ledger.

- Responsible for the Aged Creditors report analysis. Taking action where necessary and escalating issues to the Purchasing Manager.

- Ownership of the reconciliation of supplier statements. Investigating and requesting duplicates of any missing invoices, as required.

- Assist the Purchasing Manager to ensure that organisation meet their obligation to pay all undisputed invoices within 30 days from receipt.

- As first point of contact for any queries in relation to supplier invoice queries, the post holder shall seek to provide appropriate responses regarding issues with payments.

- Driving the Delegated Procurement Authority matrix, the post holder will become the subject matter expert on the Procurement to Pay process supporting and advising stakeholders across the organisation.

- The post holder will hold Delegated Procurement Authority to an agreed financial limit and will regularly communicate with suppliers.

Essential Skills:

- Educated to SQA Standard Grade or equivalent or where no formal qualifications exist, proven experience within a financial environment.

- Experience processing high levels of invoices.

- Experience in Accounts Payable/Finance.

- Excellent communication and working relationship building skills.

- High levels of attention to detail, particularly in relation to tasks requiring proficient numeracy skills.

- Experience of working with internal/external stakeholders.

- Knowledge of data protection legislation requirements.

- Proven experience within a similar Finance environment.

- Comprehensive understanding of the Purchase to Pay process.

If you would like to hear more about this opportunity please get in touch.