Executive Assistant - #1770380

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Join us as an Executive Assistant at Barclays, where you'll play a crucial part for ensuring seamless coordination and successful outcomes across the Bank. In this role your goal will be to create impactful and memorable experiences that reflect the innovation and excellence of our organisation



Join us as an Executive Assistant at Barclays, where you'll play a crucial part for ensuring seamless coordination and successful outcomes across the Bank. In this role your goal will be to create impactful and memorable experiences that reflect the innovation and excellence of our organisation



To be successful as a Executive Assistant, you should have experience with



Excellent Organisational skills: Managing complex calendars, scheduling meetings, and able to prioritise tasks, ensuring deadlines are met and priorities are aligned, keeping track of multiple tasks and projects and details simultaneously, whilst maintaining attention to detail

Exceptional Communication Skills and Relationship Management: Clear and professional written and verbal communication acting as a liaison between the executive and internal/external stakeholders. Crafting reports, minutes and actions with precision and tact, builds trust and rapport with executives, teams, and internal and external stakeholders acts as a gatekeeper and liaison, balancing accessibility, and boundaries effectively

Problem Solving and adaptability: Anticipating needs and proactively addressing challenges, staying calm under pressure and finding creative solutions to unexpected issues adapting to shifting priorities and working in a fast-paced environment



Some Other Highly Valued Skills May Include



Relationships and Stakeholders: Ability to build and maintain strong relationships, able to read between the lines and anticipate needs and priorities, Working with senior stakeholders

Technology: Proficiency with tools such as Microsoft Teams, Outlook, Word, Excel, Whiteboard, Co-Pilot, Adopt new technologies and champion the use of these across the wider team

Data: Managing data confidentiality, handling sensitive information with professionalism and sensitivity. Safeguarding company data at all times

Find opportunities to go beyond the role profile to support the team in a number of key activities to add value



You may be assessed on the key critical skills relevant for success in role, such as risk and controls, change and transformation, business acumen strategic thinking and digital and technology, as well as job-specific technical skills



This role will be based in our Glasgow or Knutsford office



Purpose of the role



To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed



Accountabilities



Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests

Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive

Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion

Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks

Management and facilitation of senior executive members meetings



Analyst Expectations



To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement

Requires in-depth technical knowledge and experience in their assigned area of expertise

Thorough understanding of the underlying principles and concepts within the area of expertise

They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources

If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others

OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate

Will have an impact on the work of related teams within the area

Partner with other functions and business areas

Takes responsibility for end results of a team’s operational processing and activities

Escalate breaches of policies / procedure appropriately

Take responsibility for embedding new policies/ procedures adopted due to risk mitigation

Advise and influence decision making within own area of expertise

Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct

Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function

Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function

Make evaluative judgements based on the analysis of factual information, paying attention to detail

Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents

Guide and persuade team members and communicate complex / sensitive information

Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation



All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave



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Seniority level Seniority level Mid-Senior level

Employment type Employment type Full-time

Job function Job function Administrative

Industries Banking

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