Departmental Administrator - NHS GGC Microbiology - #1770878

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included

The shift pattern for this position is hours of work are 37.0 hours per week over 5 days (Monday to Friday 08.45-17.00)

Applications are invited from enthusiastic and motivated candidates for the full time post of Departmental Administrator within the West of Scotland Virology Centre. The West of Scotland Specialist Virology Centre (WoSSVC) is based at Glasgow Royal Infirmary and provides virology services for the whole of Glasgow. The department acts as a referral laboratory for the West of Scotland and 20% of the workload is from outside Glasgow. The laboratory is one of only two Specialist Virology Centres in Scotland. Specialist blood-borne virus work, funded by the National Services Division, is carried out for the west and north of Scotland. The Virology Laboratory is a state of the art facility, processing around 450,000 specimens per annum and provides specialist services and is responsible for the performance of scientific procedures used for screening purposes and in the investigation and diagnosis of viral infection. A variety of the most up to date scientific methods and technologies are used to examine various sample types, including highly specialised serological and molecular techniques, such as antigen, antibody detection, Polymerase Chain Reaction (PCR) and sequencing. In addition, valuable data is generated for surveillance purposes and during outbreak investigations to assist Public Health. The laboratory has strong collaborative links nationally and internationally making major contributions towards epidemiological intelligence, and to support important research and development projects with a focus on public health

The post holder is responsible for providing an effective data administration support service to the department

This role will involve:

undertaking data extraction

manipulation

and report writing as well as I.T. Administrative & Clerical functions, in a timely manner, to contribute to the work of the Reference Laboratories in an environment that is safe and conducive to best working practice

The post holder will work independently, as well as being expected to work collaboratively with the Laboratory Operational Manager to ensure that all duties are concluded in a timely and appropriate manner. Such duties include extracting & collating data from various information systems/databases such as Telepath as required, managing weekly & monthly statistical spreadsheets, preparing and circulating summary reports and preparing weekly & monthly extract reports. Additionally, the post holder will record sickness absence and other leave in departmental systems/databases and extract and collate data for departmental and external meetings

Applicants require:

HNC in Secretarial Studies/Business administration/Information Technology or equivalent qualification / experience, knowledge of Information Technology systems, preferably within a Laboratory environment

competence in the use of Microsoft Excel

good written and oral communication skills

good organisational skills

team working experience. Experience of working in a clinical laboratory as well as a working knowledge of medical/microbiological terminology is also desirable

Informal contact: Pam Saunders, Laboratory Manager, 0141 242 9647, ***************@nhs.scot

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have



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