Admin Supervisor - #1796762

Job Purpose

At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always Fly Better. As one of the most recognised and admired brands globally, we’re driven by innovation, ambition, and excellence. Join a dynamic, fast-paced team where your ideas and relationship-building skills will directly shape employee experience across our global workforce.

• To manage administrative process at Glasgow Airport effectively by overseeing, co-ordinating and streamlining all administrative tasks to ensure they meet operational requirements and compliance with company and other local regulations.
  
  

What You'll Do

• Ensure all administrative onboarding requirements of new staff are efficiently managed including uniform requisitions, access to relevant company systems so that new staff have the necessary tools and are aware of the relevant requirements. Co-ordinate station ID requirements and vehicle passes for all staff and any station visitors ensuring close liaison with airport pass office at all times.
• Control and Manage, a comprehensive inventory of all the equipment and assets within the Airport Services Department at Glasgow Airport, take regular physical stock for verification, and optimise utilisation/maintenance within budgeted figures. Coordinate with P&L, Finance for asset disposal process and approvals, maintaining appropriate records.
• Assist in the general Monday - Friday running of the office, ensuring sufficient stock is available as required. Create and maintain appropriate record and filing systems for easy retrieval and proper maintenance of records whilst investigating all possible IT solutions available to the station. Be highly conversant in all Office 365 applications.
• Verify station invoices for services received and submit to Airport Services Manager for approval ensuring an auditable process for compliance.
• Complete and follow up on GHA and service provider penalties and credits as per monthly meeting information.
• Be the Uniform Standards champion for the station.
• Responsible for managing the uniform of all Emirates and Ground handling agents at Glasgow (ordering, issuing, maintaining levels)
• Liaise with EK Cargo for Exchange / Return items to DXB. Package all items with and correct label and Doc with Items description to be created.
• Ensure all month end reports are completed timely including station Time & Attendance reports
• Prepare and send payroll handover to HR each month.
• Manage station mailboxes when on shift including completing baggage settlement claims as necessary and responding to all CASA requests.
• Attend supplier meetings with ASM/ ASO and produce minutes based on the detail discussed.
• Maintain and update the local station manual.
• Maintain and update EKAS staff mandatory training folder.
• To cover adhoc operational tasks as deemed necessary including covering roster shortfalls where required e.g. escorting VIPs, iO’s, STCR ambulance crew. Provide assistance to passengers at check-in/ arrivals/ lounge as necessary. Assist passengers in times of disruption as required.
• Roster- To manage and update the roster ensuring that the shifts have the correct staff numbers and levels of seniority.
  
  

Qualification

Our Ideal Candidate Will Have

• At least two years experience in airport operations
• Educated to at least A Level standard
• At least two years admin experience
• Keen to join the worlds best international airline
• Experience in managing and creating rosters
• Fluent in spoken and written English with a good level of knowledge on IT systems and Excel
  
  

Important Bits Before You Apply

• You must have the right to live and work in the UK, if you are applying from outside of the UK, please upload evidence with your application.
• This role will require an airport pass, if you are successful this will mean passing a DBS check and providing a five year history.
• This role will be based at Glasgow Airport, five days a week during office hours.
  
  

Recruitment Process And Timeline

If you meet the requirements you may be invited to complete a Hirevue Video interview, to share more about your experience and your career aspirations. If you are shortlisted, you will then be invited to interview with the hiring managers. We are aiming for the succssfull candidate to join the team on September 1st.

Salary & benefits

Salary & Benefits

At Emirates we understand that our team is what contributes to our success and as such we offer a fantastic reward package to the successful candidates, some of the benefits include a competitive salary, pension contributions up to 9%, private healthcare for you, health cash plan, a guaranteed bonus every year, access to our non contractual profit share scheme. Working for the largest international airline in the world, means we can also offer you the chance to access discounted flights and hotels on our networks for you to enjoy.